How to Create an Event (With External Registration)

This guide provides step-by-step instructions for creating an event–and more specifically, one that uses another site to handle registration, such as Google Forms, JotForm, Cognito Forms, etc.

The first time you log into Twirlmate, you’ll have the option to set up your account. Select this option to continue.

Twirlmate starts by asking, “What role(s) do you play in the twirling world?” Among the options you select, be sure to include the “Event Organizer” role so that you can set up events later. Continue through the rest of the setup process. You will be able to update this information later as well.

The events you create or help manage are listed on the “My Events” page. You can find this page by opening the dropdown menu attached to your user icon in the upper right corner of the screen.

It will take you to the "My Events" page.

Click the link to “add a new event” and review the overall instructions for the event setup process. Clicking “continue” will launch you into a step-by-step flow for creating your event. The purpose of this flow is to help you add all of the relevant pieces of information in the most logical order for Twirlmate.

However, it is not the only way to add or update information. At the end of the setup flow we’ll see the “event admin overview” page where you can access all the same content outside of the setup flow. For now though, let’s continue.

You’ll start by entering basic information such as your event’s name and description. You’ll also declare what type of event it is (e.g., contest, camp, clinic, class, etc). Select all that apply. You have the option of providing a thumbnail image so people can recognize your event more easily in the catalog. If you’re not ready to upload an image, don’t worry. You can add or change it later.

Next, you’ll enter details such as the date(s) of your event, the registration window, and where it will take place. You’ll also be able to enter the urls for any external websites/tools you’re using for your event, like a custom website, Google Form link, or PDF brochure that attendees can download.

Next, enter the address the venue for the event.

Besides the address of the event, you may also select from a list of amenities available at the event (such as locker room access, or food options).

If your event is affiliated with a particular organization (e.g., a sanctioned contest or training seminar), select it from the list of twirling organizations. Enter your event sanction ID if you have it.

This concludes the first phase of the event setup process. If you're setting up a contest, there will be additional steps to define which disciplines athletes will compete in. More documentation on those steps is coming soon.

Since this event does not use Twirlmate to handle registration, the next step jumps to the page where you can provide contact information. Enter the best name and communication modes for people to reach you (email, phone number, website, social media accounts, etc).

Lastly, provide answers to common questions such as your cancellation policies, whether you’re enforcing any special rules/regulations, and anything else you’d like attendees to know.

After you exit the setup flow, you’ll arrive at the admin overview page for your event. This page lists all of the information you just entered.

From here, you can also preview your event page before it goes live.

When you’re satisfied with the way your event page looks, click the “submit for review” button.

Twirlmate will receive an email that you’re ready to publish your event. After a quick check to make sure everything looks good, your event will be published. You will receive an email confirming the event page is live within 24 hours of sending the request for review.

Once your event is published, it will be included on the calendar.

It will also be visible to anyone on the internet.

Congratulations on creating your event, and thank you for using Twirlmate!