For Event Organizers
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How to Create an Event (With External Registration)
This guide provides step-by-step instructions for creating an event–and more specifically, one that uses another site to handle registration, such as Google Forms, JotForm, Cognito Forms, etc–in Twirlmate.
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How to Create a High Point Award
A step by step guide for determining an overall winner across all events with the same age division
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How to Tabulate Disciplines by Score
A step-by-step guide to crunching the numbers from a scoresheet.
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How to Tabulate Disciplines by Place
A step-by-step guide to tabulating contestants by raw placement (no scores).
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How to Tabulate an All-Around or Pageant
A step-by-step guide to tabulating multi-part events
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How to Change a Contestant's Status
A guide to marking a contestant as scratched, disqualified, no-show, or comments-only.
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How to Host a Baton Twirling Contest
Sevent checklists to help you plan, set up, and manage a seamless experience for attendees
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How to Create and Manage Schedules
A good schedule keeps the day short, minimizes dead time, and avoids conflicts between judges and contestants. Twirlmate's schedule builder helps you structure your day, assign judges to lanes, and automatically populate contestants — but the decisions about *how* to organize things are yours.
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How to Calculate Awards
Twirlmate's award calculator tells you exactly how many of each award you'll need (and what the cost will be) because it's based precisely on the number of contestants in each division.
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How to Manage Registrations After Submission
Once someone registers for your event, you'll inevitably need to make changes — a parent picked the wrong discipline or level, a team's size changed, or an athlete got injured and won't be competing. Here's how to handle the most common post-registration situations.
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How to Renew Your Event for Another Year
Bringing your contest back for another year is straightforward, but there's one critical thing to get right...
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How to Set Up Facility Fees and Late Fees
Fees let you charge attendees for things beyond individual disciplines — facility fees, membership fees, late registration surcharges, and similar. They're added automatically to each attendee's cart when they register, so you set them up once and Twirlmate handles the rest.
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Troubleshooting: Registration Visibility
If attendees are telling you they can't see registration options for your event, or a parent says duet options aren't appearing, the cause is almost always one of a few configuration issues. Here's how to diagnose it.
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How to Apply Protection Rules During Tabulation
A protection rule awards a contestant first place without that win counting toward their advancement to the next level. It's one of the most important judgment calls in baton twirling, and Twirlmate tracks it so everyone — directors, coaches, parents — can see exactly what happened and why.
